Documentation guide
How to Document a Landlord Dispute
Learn how to document landlord disputes, repair requests, notices, photos, messages, payments, and follow-up actions in a clear timeline.
What should I document in a landlord dispute?
- When the problem started
- What the issue was
- When you contacted the landlord or property manager
- What response you received
- Photos or videos of relevant conditions
- Receipts, notices, repair records, and messages
How should I document repair requests?
- Record each request separately with its date.
- Save written responses and appointment details.
- Add what happened after each repair visit or missed appointment.
Should I keep photos and receipts?
- Keep clear copies of relevant photos, invoices, receipts, notices, and communications.
- Label them so you can tell which incident or request they relate to.
How do I document repeated follow-ups?
- Log each call, email, message, or visit as a separate event.
- Avoid replacing the history with one final summary.
Why build a timeline?
- A timeline shows what happened first, what was reported, what was promised, and what happened next.
- It is especially useful when a dispute lasts weeks or months.
Frequently asked questions
What records should I keep during a landlord dispute?
Keep dated repair requests, notices, messages, photos, receipts, and records of follow-up communication.
Should I document phone calls with a landlord?
You can record the date, time, participants, and a factual summary of the call.
Does Proof provide landlord-tenant legal advice?
No. Proof is a documentation and organization tool, not a law firm.
Keep the record organized while the details are still fresh.
Proof helps you document incidents, connect evidence, and build a chronological record in one place.
Start Using Proof FreeProof is an organization and documentation tool. It is not a law firm and does not provide legal advice.